What is Double Entry System? Definition with Examples of Bookkeeping System

Wikipedia of Finance - e-learning course on Accounting Wikipedia Chapter - Double Entry Accounting System of Book-Keeping
5
(14)

Double Entry System Definition:

In accounting, double entry system means every transaction requires corresponding opposite entry into another account. For example: Mr. David received Rs.5,000/- as income. In this scenario, two journal entries would look like this: debit Rs.5,000/- into cash a/c and credit Rs.5,000/- into income’s a/c. Debit and credit of journal entries are decided based on the golden rules of the accounting system. Accounting equation is used as an error detection tool for journal entries. This is accomplished by balancing accounting equation. Accounting equation formula is Equity = AssetsLiabilities.

There is no restriction on the accounts used for every transaction, yet the base of minimum two records is always present. Every account is divided into two segments, debit (left side) and credit (right side) of the account. In double entry system, total amount of debit and credit entries should always match. Account is said to be in-balance when debit and credit balances are tallied. In case of any mismatch, accounts are said to be out-of-balance account. Examples and format of double entry accounting system are as follows:

Double Entry System Example:

Here is the example of double entry bookkeeping system which shows you how to maintain double entry accounting system.

Bank Account

As On 31-03-20xx

A.Y 20xx-20xx

Date Debit Amount (Rs.) Date Credit Amount (Rs.)
09-07-15 Abc Garments Ltd. 30,000.00 01-04-15 Balance B/D 10,000.00
12-08-15 Cash 10,000.00 08-08-15 Xyz Textiles Pvt. Ltd. 50,000.00
04-09-15 Bank Interest 19,000.00
01-12-15 Bank Interest 16,000.00
31-03-16 Balance C/F 55,000.00
95,000.00 95,000.00

Double Entry System Format:

If you beginner or new to accounting system then we will recommend you to follow the double entry bookkeeping system which is widely used across the world instead of single entry system. Here we show you sample format of double entry system. Below you can see the double entry accounting system format for cash account.

Cash Account

As On 31-03-20xx

A.Y 20xx-20xx

Date Debit Amount (Rs.) Date Credit Amount (Rs.)
09-06-15 Cash Withdrawals 50,000.00 01-04-15 Balance B/D 75,000.00
12-08-15 Cash Withdrawals 25,000.00 06-08-15 Bank A/c 15,000.00
12-09-15 Bank A/c 20,000.00
09-12-15 Bank A/c 15,000.00
31-03-16 Balance C/F 50,000.00
1,25,000.00 1,25,000.00

Debit Definition:

Debit is positioned at the left side of an account. It either increases expenses account or raise the valuation of assets or decreases valuation of equity account or reduces liabilities.

Credit Definition:

Credit is positioned at the right side of an account. It either increases liabilities or raise the assessment of equity account or decreases expenses account or depreciate assets.

An account for assets, liabilities, expenses, revenue, gains, equity are been maintained to prepare profit and loss statement and balance sheet of the company or an organisation. Let us take an example of some of the accounts.

Accounts Account Category Usual Balance of the Account
Cash A/c Assets Account Debit Balance
Inventory A/c Assets Account Debit Balance
Accounts Receivable A/c Assets Account Debit Balance
Fixed Assets A/c Assets Account Debit Balance
Notes Payable A/c Liabilities Account Credit Balance
Accounts Payable A/c Liabilities Account Credit Balance
Accrued Liabilities A/c Liabilities Account Credit Balance
Common Stock A/c Equity account Credit Balance
Retained Earnings A/c Equity account Credit Balance
Revenue – Services A/c Revenue account Credit Balance
Revenue – Products A/c Revenue account Credit Balance
Travel and Entertainment A/c Expense account Debit Balance
Cost of Goods Sold A/c Expense account Debit Balance
Wage Expense A/c Expense account Debit Balance
Utilities A/c Expense account Debit Balance
Loss on Sale of Asset A/c Profit / Loss Account Debit Balance
Gain on Sale of Asset A/c Profit / Loss Account Credit Balance

Read E-Learning Tutorial Courses - 100% Free for All

How useful was this post?

Click on a star to rate it!

Average rating 5 / 5. Vote count: 14

No votes so far! Be the first to rate this post.

We are sorry that this post was not useful for you!

Let us improve this post!

Tell us how we can improve this post?

0 thoughts on “What is Double Entry System? Definition with Examples of Bookkeeping System”

  1. Thanks for another informative blog. Where else may I am getting that type of information written in such an ideal approach? I have a mission that I’m simply now operating on, and I have been on the look out for such info.

  2. I believe is excellent and what you published made a lot of sense. But, think about this, what if you added a little content? I mean, I don’t wish to tell you how to run your blog, however suppose you added a title that grabbed folk’s attention? I mean What is Double Entry Accounting System? Definition | Example is kinda vanilla. You could grab more people interested. You might add a video or a pic or two to grab readers interested about what you’ve got to say. Just my opinion, it might bring your website a little livelier. Also truth is, I am grateful to this site who has shared this fantastic article.

  3. A motivating discussion is worth comment. I believe that you have to publish more details on this subject, it may be considered great on more en-lighting on double entry system advantages and disadvantages as usually people do not discuss these topics. Thanks a lot!!

  4. Hello there, simply became conscious of your blog thru Google, and discovered that it’s really informative. I am going to appreciate for individuals who continue this in future. Lots of other folks might be benefited out of your writing. Cheers!

Leave a Comment

Your email address will not be published. Required fields are marked *